Public Notices

City of Lewisburg – Request for Bids

The City of Lewisburg reserves the right to reject any or all bids.

ADVERTISEMENT FOR BID

CITY OF LEWISBURG, TENNESSEE – INVITATION TO BID
HVAC Maintenance Service Contract

The City of Lewisburg is accepting sealed bids from qualified, licensed contractors to provide comprehensive HVAC preventive maintenance services for multiple City facilities. Sealed bids must be submitted to City Hall, Attn: Gina Jones 131 E. Church Street, Lewisburg, TN, by June 3, 2026, at 10:30 a.m. deadline.  The City reserves the right to reject any or all bids. The scope of service can be found on the City of Lewisburg website: lewisburgtn.gov (under public notice)

The City of Lewisburg, in accordance with Title VI of the Civil Rights Act of 1964, ensures that all bidders will be afforded full and fair opportunity to submit bids and will not be discriminated against on the basis of race, color, national origin, creed, sex, age, or disability.

Scope of Work:

Ellington Airport, Lewisburg, Tennessee

GMC PROJECT NO.: TNAS250002

The City of Lewisburg will accept sealed bids for the Taxiway Reconstruction Project at the Ellington Airport, Lewisburg, Tennessee.  Bids will be received by the City of Lewisburg at the Lewisburg City Hall located at 131 East Church Street, Lewisburg, TN 37091 until 11:00 A.M. (local time) on June 11, 2026. Major items of work include:

This project involves the reconstruction of approximately half of the airports parallel taxiway, as well as the construction of a new segment of taxiway connector.  Items include approximately 12,250 square yards of asphalt paving, approximately 128,000 cubic yards of earthwork, tree clearing, storm structure installation, and replacement of existing taxiway incandescent lighting with LED lighting.

Bids which are delivered in advance by any means shall be delivered to the Lewisburg City Hall, 131 East Church Street Lewisburg, TN 37091, Attention: Gina Jones – City Recorder.

Important Notice to Bidders:  A MANDATORY Pre-Bid Conference will be held at 11:00 A.M., Wednesday, May 27, 2026, at the Ellington Airport Terminal Conference Room. for the purpose of discussing the scope of the project and answering questions.

 ATTENDANCE AT THIS CONFERENCE BY AN APPROPRIATE CONTRACTOR REPRESENTATIVE IS MANDATORY IN ORDER TO BE ELIGIBLE TO SUBMIT A BID.

The bid package and shipping envelope, (UPS, FedEx, etc.), shall be clearly labeled: Taxiway Reconstruction Project – Ellington Airport – DO NOT OPEN. 

Contractors intending on submitting a bid must purchase contract documents from Goodwyn Mills Cawood, LLC, 6 Cadillac Drive, St. 350, Brentwood, TN 37027, telephone (615) 614-0121, at a non-refundable cost of $150 per set. 

It is the intent to make the plans/specifications available for review at the locations listed below:

The City of Lewisburg, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

The project is funded partially with federal funds, therefore is subject to the following provisions:

Affirmative Action to Ensure Equal Employment Opportunity, Buy American Preference, Davis Bacon Act, Debarment and Suspension, Federal Fair Labor Standards Act, Foreign Trade Restriction, Lobbying Federal Employees, and Procurement of Recovered Materials.

Each proposal must be accompanied by a Bidders Bond on the form contained in the Proposal Book from a surety company acceptable to the City of Lewisburg or a cashier’s check or certified check made payable to the City of Lewisburg for not less than five percent (5%) of the total amount of the bid.  A 100% Contract Bond will be required of the successful Contractor. Liquidated damages for delay in contract completion shall be as stated in the Proposal.

All Bidders shall be licensed Contractors as required by the Contractors Licensing Act of 1976 of the General Assembly of the State of Tennessee, and all amendments thereto in effect on the date of receipt of bids.  All bidders must comply with Tennessee Code Annotated, Title 62, in particular Chapter 6 regarding preparation of bid envelope. The proposal, which shall be enclosed in a sealed envelope, shall be clearly labeled on the outside of the envelope, at a minimum, with the name of the project, Contractor’s name and address and license number, classification, expiration date, and the date and time of the Bid Opening (so as to guard against premature opening of any bid).  A form has been included for your convenience.  Failure to show these items on the outside of the envelope will result in the bid being returned to the Bidder unopened.

Withdrawal of Bid: Any Bidder, upon his and his authorized representative’s written request, will be given permission to withdraw his proposal not later than the time set for opening thereto.  At the time of the opening of proposals, provided written request has been submitted prior to the time of the opening, when such proposal is reached it will be returned to the Bidder unopened.  Unless contrary to the statues of the State of Tennessee including local charter provisions no Bidder may withdraw a bid submitted for a period of 180 days after the actual bid opening without the Owner’s consent.

The City of Lewisburg reserves the right to reject any/and or all proposals, to waive any formalities and informalities in the proposals received, and to accept any proposal which in its opinion may be in their best interest.

City of Lewisburg

Jim Bingham

Mayor

The City of Lewisburg, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.